• Administrative Assistant

    Job Locations US-IL-Chicago
    ID 2018-1211
    Category
    Condo Property Management
  • Overview

    Draper and Kramer is a family owned company with over 100 years of experience providing vertically integrated property and financial services throughout the Untied States. Specifically, our services include multi-family residential and commercial property manager, acquisition, development, debt and equity commercial financing and residential mortgage banking services.

     

    With over 600 employees, we are one of Chicago's best employers offering opportunities for career advancement, supportive work environment and competitive benefit packages. We encourage you to learn more about joining the Draper and Kramer team!

     

    The Administrative Assistant is the core liaison between the management office and the owners/residents. The Administrative Assistant will ensure all daily administrative functions are performed accurately and satisfactorily. In addition, the Administrative Assistant assists the Property Manager with the day-to-day administration of the property. 

    Responsibilities

    • Primary reception and customer service. Greets owners, tenants, guests, and vendors upon entry to the management office.  Process requests for information.
    • Prepare and process work orders for the maintenance staff.
    • Data entry:  Responsible for maintaining all contact information in the management software systems (move in/out process, contact information, insurance, etc).
    • Conducts  orientation  sessions  with  new  owners  and  residents  of the Association.
    • Responsible for posting all charges (i.e. work orders, movie tickets, transfer fees, UPS and other miscellaneous charges).
    • Collect and processes sales and leasing documentation.
    • Maintains all Management office equipment.  Coordinates with equipment vendors for service as needed.
    • Receives and sorts all mail (payments, invoices, etc.) and forwards/files to the appropriate.
    • Manages the owner/resident files, storage lockers, and pet information.
    • Manages  and  maintains  the  function  rooms,  freight  elevator  (moves and deliveries).
    • Maintains exterminator, laundry room repair and elevator repair.
    • Prepares association bulletin boards, newsletter and weekly resident email.
    • Special event and meeting preparation:  Prepare meeting packets, room set-up and food/beverage set-up and
    • Provide administrative support for committees and Association activities.
    • Creation distribution of monthly “Clearinghouse” Community Marketplace.

    Qualifications

    • Strong verbal and written communication skills
    • Computer Skills:  MSOffice, MSExcel, MSAccess or Database/Contact Management Software Applications, Yardi or Property Management Software a plus.  
    • High level of organization, attention to detail and self-discipline to work independently.
    • Moderate to strong computer Type 50 wpm.
    • Administrative or Related Experience in industry. 
    • Experience: 1+ year in condominium or residential property management setting
    • Community Management Educational Courses a plus:  M100 Course

    It always has been and continues to be Draper and Kramer’s policy that employees should be able to enjoy a work environment free from all forms of unlawful employment discrimination. All decisions regarding recruiting, hiring, promotion, assignment, training, termination, and other terms and conditions of employment will be made without unlawful discrimination on the basis of race, color, national origin, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status or any other factor that the law protects from employment discrimination.

     

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