• Assistant Property Manager - Condo

    Job Locations US-IL-Chicago
    ID 2018-1479
    Category
    Condo Property Management
    Postal Code
    60654
  • Overview

    Draper and Kramer is a family owned company with over 100 years of experience providing vertically integrated property and financial services throughout the Untied States. Specifically, our services include multi-family residential and commercial property manager, acquisition, development, debt and equity commercial financing and residential mortgage banking services.

     

    With over 600 employees, we are one of Chicago's best employers offering opportunities for career advancement, supportive work environment and competitive benefit packages which include a Rent Discount Program, tuition reimbursment, employee referral bonuses and more! We encourage you to learn more about joining the Draper and Kramer team!

     

    The Assistant Property Manager's role is to work with the Property Manager and Ownership in the general administration of the property and perform all related administrative and accounting functions to ensure operational excellence.

    Responsibilities

    This position is a salaried position. The regular hours of the Assistant Property Manager are 10am – 6pm Monday (additional hours during peak workloads). Attendance at frequent evening meetings is required.

     

    • Provide outstanding customer service for all residents; develop and maintain open lines of communications with all residents
    • Supervise the Door and Receiving Room staff
    • Provide on-going customer service training in order to maintain a high level customer service experience for all residents/guests at The Montgomery
    • Assist the Property Manager in planning/scheduling staff meetings at least once per quarter
    • Review and respond to daily Door / Receiving Room staff reports. Advise Property Manager if items need her attention.
    • Complete Door / Receiving room staff weekly payroll and submit to Property Manager for her review and approval.
    • Adhere to all federal, state and local laws, as well as all policies and procedures contained in the manuals issued by Draper and Kramer, Incorporated or as otherwise communicated (verbally or in writing) to site employees
    • Ensure that residents are provided with a clean, safe and well-maintained environment
    • Manage the Bike Room and bike registration. Perform and annual audit of bikes
    • Ensure that all pets are registered, fees assessed and pet rules followed
    • Manage the fitness room and equipment repairs
    • Manage the security cameras and electronic key fob/garage remote systems
    • Own and coordinate special projects as assigned from time to time by the Property Manager
    • Attend all Board Meetings
    • Assists with the full range of the day-to-day administration of the condominium property, including but not limited to, project management, budget preparation and execution, building operations, facility maintenance and repair
    • Write and post weekly updates and monthly newsletters to the residents.
    • Process invoices, entering unit information, and entering unit charges
    • Process work orders and entering unit information
    • Process all paperwork and correspondence related to unit leases and sales (22.1 and Condo Questionnaire)
    • Maintain current insurance (COIs) for units, renter, and vendors
    • Schedule and coordinating moves
    • Schedule and coordinating vendors and contractors
    • Schedule and coordinating amenities
    • Collect and prepare construction packages for the Property Manager's review
    • Maintain accurate unit and vendor files
    • Provide Property Manager a weekly update detailing moves, sale/leases, rule infractions, complaints, pet registration, bike registration, outstanding requests, and staff schedule for upcoming week
    • This job description is not intended to be all-inclusive and employees will also perform other reasonable business related duties as assigned by immediate supervisor and other management as required

    Qualifications

    • 1-2 years’ experience in multifamily property management
    • Must have current CAM license issued by The State of Illinois
    • Experience with MS-Office (basic level knowledge of MS-Word, Excel, Outlook)
    • Yardi & BuildingLink experience preferred
    • Excellent telephone/customer service skills
    • Must be able to supervise staff
    • Ability to respond to an emergency
    • Ability to perform accounting functions (accounts payable/receivable) and administrative functions
    • Ability to work on several projects at once while continuing to perform day-to-day activities

     

    It always has been and continues to be Draper and Kramer’s policy that employees should be able to enjoy a work environment free from all forms of unlawful employment discrimination. All decisions regarding recruiting, hiring, promotion, assignment, training, termination, and other terms and conditions of employment will be made without unlawful discrimination on the basis of race, color, national origin, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status or any other factor that the law protects from employment discrimination.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed